sanders morris harris GROUP INC.
Charter
Of the
Audit Committee
Of The
Board of
Directors
May 4, 2004
I.
Purpose
The Audit
Committee is a standing committee of the Board of Directors (the “Board”) of
Sanders Morris Harris Group Inc., a Texas
corporation (the “Company”). Its primary
function is to assist the Board in fulfilling its oversight responsibilities
by:
·
Reviewing the financial reports and other
financial information provided by the Company to any governmental body or the
public;
·
Reviewing the Company’s system of internal
controls regarding finance, accounting, legal compliance and ethics that
management and the Board have established; and the Company’s auditing,
accounting and financial reporting processes generally;
·
Reviewing the independence and performance of
the Company’s independent auditors;
·
Providing an open avenue of communication among
the independent auditors, financial and senior management, and the Board; and
·
Monitoring and evaluating risks related to the
Company’s activities and the effectiveness and adequacy the Company’s risk
management measures including insurance coverage.
The Audit Committee will primarily fulfill
these responsibilities by carrying out the activities enumerated in Section IV
of this Charter. The Audit Committee has
direct access to the Company’s independent auditors, other professional
advisors and contractors engaged by the Company and anyone in the Company. The independent auditor will report directly
to the Audit Committee and the Audit Committee will be responsible for the
resolution of any disagreements between management and the independent auditor
regarding financial reporting and related policies and procedures. The Audit Committee has authority to retain,
at the Company’s expense, special legal, accounting, or other consultants or
experts it deems necessary in the performance of its duties.
While the Audit Committee has the
responsibilities and powers set forth in this Charter, it is not the duty of
the Audit Committee to plan or conduct audits or to determine that the
Company’s financial statements and disclosures are complete and accurate and
are in accordance with generally accepted accounting principles and applicable
rules and regulations. These are the
responsibilities of management and the independent auditor.
II.
Composition
The Audit Committee shall be comprised of at
least three directors. All three of the
Audit Committee members must be independent directors and free from any
relationship that, in the opinion of the Board, would interfere with the exercise
of the director’s independent judgment as a member of the Audit Committee.
Directors with any of the following relationships will
not be considered independent:
1.
a director who is, or at any time during the past three
years was, employed by the Company or by any parent or subsidiary of the
Company;
2.
a director who accepted or who has a Family Member
(which means a person’s spouse, parents, children and siblings, whether by
blood, marriage or adoption, or anyone residing in such person’s home) who
accepted any payments from the Company or any parent or subsidiary of the
Company in excess of $60,000 during the current or any of the past three fiscal
years, other than the following:
a.
compensation for Board or Board committee service;
b.
payments arising solely from investments in the
Company’s securities;
c.
compensation paid to a Family Member who is a
non-executive employee of the Company or a parent or subsidiary of the Company;
d.
benefits under a tax-qualified retirement plan, or
non-discretionary compensation; or
e.
loans permitted under Section 13(k) of the Securities
Exchange Act of 1934.
3.
a director who is a Family Member of an individual who
is, or at any time during the past three years was, employed by the Company or
by any parent or subsidiary of the Company as an executive officer;
4.
a director who is, or has a Family Member who is, a
partner in, or a controlling shareholder or an executive officer of, any
organization to which the Company made, or from which the Company received,
payments for property or services in the current or any of the past three
fiscal years that exceed 5% of the recipient’s consolidated gross revenues for
that year, or $200,000, whichever is more, other than the following:
a.
payments arising solely from investments in the
Company’s securities; or
b.
payments under non-discretionary charitable
contribution matching programs.
5.
a director of the Company who is, or has a Family
Member who is, employed as an executive officer of another entity where at any
time during the past three years any of the executive officers of the Company
serve on the compensation committee of such other entity;
6.
a director who is, or has a Family Member who is, a
current partner of the Company’s outside auditor, or was a partner or employee
of the Company’s outside auditor who worked on the Company’s audit at any time
during any of the past three years; or
7.
a director who, other than in his or her capacity as a
member of the Audit Committee, the Board of Directors, or any other Board
committee:
a.
accepts directly or indirectly any consulting,
advisory, or other compensatory fee from the Company or any of its
subsidiaries. Compensatory fees do not
include the receipt of fixed amounts of compensation under a retirement plan
(including deferred compensation) for prior service with the Company (provided
that such compensation is not contingent in any way on continued service); or
b.
is an affiliated person of the Company or any of its
subsidiaries. An affiliated person of
the Company or any of its subsidiaries, means a person that directly, or
indirectly through one or more intermediaries, controls or is controlled by, or
is under common control with, the Company or any of its subsidiaries.
Notwithstanding the foregoing, one director
who (i) is not independent by reason of any of paragraphs 1 through 6 above,
(ii) meets the requirements of paragraph 7 above, and (iii) is not a current
officer or employee or a Family Member of such officer or employee, may be
appointed to the Audit Committee if the Board, under exceptional and limited circumstances,
determines that membership on the Audit Committee by the individual is required
by the best interest of the Company and its shareholders, and the Company
discloses, in the next annual proxy statement subsequent to such determination,
the nature of the relationship and the reasons for that determination. A member appointed under this exception may
not serve longer than two years and may not chair the Audit Committee.
Additionally, no member of the Audit Committee
may have participated in the preparation of the financial statements of the
Company or any current subsidiary of the Company at any time during the past
three years and all members of the Audit Committee must be able to read and
understand fundamental financial statements, including the Company’s balance
sheet, income statement, and cash flow statement. At least one member of the Audit Committee
must have past employment experience in finance or accounting, requisite
professional certification in accounting, or any other comparable experience or
background which results in the individual’s financial sophistication,
including being or having been a chief executive officer, chief financial
officer or other senior officer with financial oversight responsibilities. A member of the Audit Committee who qualifies
as an “audit committee financial expert” under Item 401(h) of Regulation S-K is
presumed to qualify as a financially sophisticated Audit Committee member. The role of the financial expert will be that
of assisting the Audit Committee in overseeing the audit process, not auditing
the Company.
The members of the Audit Committee shall be
elected by the Board at the annual organizational meeting of the Board, or in
the event of a vacancy on the Audit Committee, a replacement member shall be
elected at a Board meeting held as soon as reasonably practical following the
occurrence of such vacancy. Members of
the Audit Committee shall serve for a term coinciding with their Board term. If a Chair of the Audit Committee is not
appointed by the Board, the Audit Committee shall itself elect a Chair.
III.
Meetings
The Audit Committee shall meet at least four times
annually, or more frequently as circumstances dictate. As part of its job to foster open
communication, the Audit Committee should meet at least annually with
management and the independent auditors in separate executive sessions to
discuss any matters that the Audit Committee and each of these groups believe
should be discussed privately.
IV.
Responsibilities and Duties
To fulfill its responsibilities and duties the Audit
Committee shall:
Documents/Reports and Review Procedures
1.
Evaluate annually its performance and the adequacy of
this Charter, including compliance with applicable law and The Nasdaq Stock
Market, Inc. listing standards, and recommend to the full Board any changes to
this Charter as the Audit Committee deems appropriate. The Audit Committee shall submit the Charter
to the full Board for approval and have the document published at least every three
years in accordance with the Regulations of the U.S. Securities and Exchange
Commission (“SEC”).
2.
Review the Company’s annual financial results prior to
release of the results and annual audited financial statements and any reports
or other financial information prior to filing with, or distribution to, the
SEC, any governmental body, or the public, including any certification, report,
opinion, or review rendered by the independent auditors. The review should include discussion with
management and independent auditors of critical accounting policies and
significant issues regarding accounting principles, practices, estimates and
judgments.
3.
In consultation with management and the independent
auditors, consider the integrity of the Company’s financial reporting processes
and controls. Discuss significant financial risk exposures and the steps
management has taken to monitor, control and report such exposures. The Audit Committee should also review
significant findings prepared by the independent auditors, with management’s
responses, the status of management’s responses to previous recommendations
from the independent auditors and the status of any previous instructions to
management from the Audit Committee.
4.
Review the Company’s quarterly financial results prior
to the release of results and the Company’s quarterly financial statements
prior to filing with the SEC. In
connection with such review, discuss with financial management and the
independent auditors, the results of the independent auditors review of the
quarterly financial statements, any significant changes to the Company’s
accounting principles and any items required to be communicated by the
independent auditors in accordance with AICPA SAS 61 (see item 14). The Chair of the Audit Committee may
represent the entire Audit Committee for purposes of these reviews and
discussions.
5.
Review with management all significant deficiencies and
material weaknesses, if any, in the design or operation of internal controls,
and any fraud, without regard to materiality, that involves management or any
other employee who has a significant role in the Company’s internal controls.
6.
Review with independent auditors the recommendations
included in their management letter, if any, and their informal observations
regarding the competence and adequacy of financial and accounting procedures of
the Company. On the basis of this
review, make recommendations to the Board for any changes that seem
appropriate.
7.
Periodically review with, and receive reports from,
management and the independent auditors regarding (i) critical accounting
policies and practices to be used in preparing Company financial statements,
(ii) all alternative treatments of financial information within GAAP discussed
with management, including the ramification of such treatment and the treatment
preferred by the auditors, and (iii) all other material written communication
between the auditor and management.
8.
Review all written communication between the Company
and its officers, directors and employees on the one hand and the independent
auditors on the other hand relating to the Company’s audit engagement of the
independent auditors.
Independent Auditors
9.
Have the sole ultimate authority and responsibility to
appoint, select, evaluate, and, where appropriate replace the independent
auditors, thus making the independent auditors ultimately accountable to the
Audit Committee.
10.
Review the performance of, and approve the fees and
other significant compensation to be paid to, the independent auditors’ firm.
11.
On an annual basis, ensure its receipt from the independent
auditors of a formal written statement delineating all relationships between
the independent auditors and the Company consistent with Independence Standards
Board Standard 1 and review and discuss with the independent auditors all
significant relationships they have with the Company or services they provide
that could impair the auditors’ objectivity and independence.
12.
Take appropriate action to oversee the independence of
the independent auditors.
13.
Review the independent auditors audit plan — discuss
scope, staffing, locations, reliance upon management, and internal audit and
general audit approach.
14.
Prior to releasing the year-end results, discuss the
results of the audit with the independent auditors. Discuss certain matters required to be
communicated to audit committees in accordance with AICPA SAS 61.
15.
Consider the independent auditors’ judgments about the
quality and appropriateness of the Company’s accounting principles as applied
in its financial reporting.
Legal Compliance
16.
On at least an annual basis, review with the Company’s
counsel any legal matters that could have a significant impact on the Company’s
financial statements, the Company’s compliance with applicable laws and
regulations, and inquiries received from regulators or governmental agencies.
Other Matters
17.
Establish procedures, and be responsible, for the
receipt, retention and treatment of complaints received by the Company
regarding accounting, internal controls, or auditing matters, and the
confidential, anonymous submissions by employees of concerns regarding
questionable accounting or auditing matters.
Annually review these procedures and revise them as the Audit Committee
deems appropriate.
18.
Annually prepare a report to shareholders as required
by the SEC. The report should be included
in the Company’s annual proxy statement.
19.
Perform any other activities consistent with this
Charter, the Company’s bylaws, and governing law, as the Audit Committee or the
Board deems necessary or appropriate.
20.
Review financial and accounting personnel succession
planning with the Company.
21.
Pre-approve the retention of the independent auditor
for any permitted non-audit service and the fee for such service. The Audit Committee may delegate the
authority to pre-approve the retention of the independent auditor for permitted
non-audit services to one or more members of the committee. Those members, if any, who have authority to
pre-approve permitted non-audit services shall present the pre-approval of any
permitted non-audit service to the Audit Committee at the next meeting
following any such pre-approval.
The Audit Committee
will establish policies and procedures for the engagement of the independent
auditor to provide non-audit services.
The Audit Committee will disclose in the annual proxy statement whether
it has considered whether the provision of non-audit services is compatible
with the auditor’s independence.
Permitted
non-audit services shall include all non-audit services other than the
following:
·
bookkeeping and other services related to accounting
records or financial statements;
·
financial information systems design and
implementation;
·
appraisal or valuation services, fairness
opinions, or contributions-in-kind reports;
·
actuarial services;
·
internal audit outsourcing services;
·
management functions or human resources;
·
broker or dealer, investment adviser or
investment banking services; and
·
legal services and expert services unrelated to
the audit.
22.
Review and approve all related party transactions.
23.
Annually review policies and procedures as well as
audit results associated with directors’ and officers’ expense accounts and
perquisites. Annually review a summary
of director and officers’ related party transactions and potential conflicts of
interest.
24.
Annually consult with the independent auditors out of
the presence of management about internal controls and the fullness and
accuracy of the organization’s financial statements.
25.
Review and assess the adequacy of the Company’s ethics,
code of conduct or similar policy and report to the Board any recommended
changes to such policies.
26.
Maintain minutes of meetings and periodically report to
the Board on significant results of the foregoing activities.
I, Sandra J.
Williams, do hereby certify that I am the duly elected Secretary of the Company
and that the above is a true and correct copy of the Charter for the Audit
Committee adopted at a meeting of the Board of Directors on May 4, 2004, and
that this Charter is now in full force and effect.
Sandra
J. Williams, Secretary